What is the best planning tool? (2023)

What is the best planning tool? (1)What is the best planning tool? (2)Photo: Antony Trivet

10 Best Project Planning Tools Monday.com. via Monday. ... nTask. via nTask. ... TeamGantt. via TeamGantt. ... MeisterTask. via MeisterTask. ... ProofHub. via Proofhub. ... Teamwork. via Teamwork. ... Toggl. via Toggl. ... Trello. via Trello. Another simple but fantastic project management tool on the list is Trello. More items... •

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10 Best Project Planning Tools for 2023

Explore article topics

Remote work is the name of the game these days—and that’s not going anywhere.We all got a taste of what it’s like to join meetings from the comfort of our pajama pants, and we never looked back!But we’re not alone here. In fact, three-quarters of the global workforce believes remote work is the new normal, and companies have followed suit as roughly 85% of businesses now offer flexible work policies.With this rise in dispersed teams comes a greater need for powerful and collaborative project management software to align members on key goals and streamline daily processes.Whether you work from home, from the office, or a little of both, project planning software is a must-have tool. Designed to assist you in every step of your workflow, project management software cuts down the time-consuming nature of project planning with features for managing tasks, teams, communication, and productivity from anywhere and at any time.The issue we face isn’t whether we need project management software. It’s which one do we choose? Of the hundreds of tools on the market, we’ve done our homework to bring you the best of the best.Follow along for everything you need to know about the best project management software including the top 10 tools for your business, key features, pros and cons, pricing plans, customer ratings, and more. 🙌🏼

What to Look for in a Project Planning Tool

The right project planning tool for you hinges entirely on your team’s unique needs. This includes the size of your team or company, the product or service you provide, whether your team collaborates in real-time, budget, and more.

That’s not all though.

More than just finding a tool that can do it all, it’s important to invest in software your team will actually use which makes UI, ease of use, and convenience a major factor to consider.So, how do these factors really impact your decision long term and what else should you keep an eye out for before settling on your next project management software? We’ll show you!Ease of use: Efficient project planning software should provide an intuitive and uncluttered user interface without compromising its functionality. The more accessible and easy to navigate the tool is, the more attractive it will be to each team member. Plus, fewer headaches! While the right software shouldn’t require hours-long tech training, still make sure there are plenty of customer support resources like webinars, help documents, and YouTube channels for fast solutions.Features and functionality: Consider the software’s ability to support key project planning strategies and tools like Gantt charts, multiple project views, workflow automation, workload management, and more.Collaboration: Especially if your team works asynchronously, make sure your project management software supports in-app chat, integrates with communication tools like Slack, and has the capacity to add comments.Easily post updates, share links, react, and consolidate important conversations with Chat view in ClickUpCustomization: Project management software works for you—not the other way around. Choose a tool that is flexible enough to scale with you and seamlessly align with your current processes and project plans. This will not only help the team adopt the tool faster but give you a fresh perspective on your workflows.Integrations: Integrations extend the functionality of any project management software and help streamline your processes faster. Merging the power of project management software with tools you already use to manage your email, scheduling, meetings, data, and more.Price: With so many tools at your disposal, there is no reason why you should have to break the bank for the project planning tool of your dreams. You don’t need an enterprise-worthy budget for rich features and zero compromises, trust us on this.Customer satisfaction: Purchasing software without reading user reviews is like ordering seafood from a restaurant before looking it up on Yelp—it’ll come back to haunt you. Sure, a tool might sound great on paper, but what do its top customers think? Check official review sites like G2 or Capterra to see how well products follow through on their promises.That might sound like a lot to ask of a single software, but it’s completely doable! We’ve sorted through every contender to bring you 10 of the very best project management tools for every team.See the 15+ views in ClickUp to customize your workflow to your needsClickUp is a productivity platform designed to bring teams and work together—all in one place. From daily tasks to complex projects, ClickUp’s intuitive interface creates a seamless experience for everyone to stay connected. Whether your team works asynchronously or in real-time, you’ll have the context and tools needed to keep projects moving.Take your productivity to new heights by integrating ClickUp with your favorite apps and software so you’ll always have a single source of truth. Plus, ClickUp integrates with 1,000+ other work tools including Slack, Hubspot, Zapier, Chrome, Microsoft Teams, and more!

ClickUp features

User roles and permissions that make it easy to work with internal and external partners

Project templates for every use case in the ClickUp Template Center

Sharable screen recordings that can be converted directly into a task

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Automations that will simplify your workflows

ClickUp pros

Board View is separated by status columns so you can visualize where you are in your workflow with each task (useful for Sprint planning)Threaded comments that you can delegate to the team from any task, Doc, or Whiteboard

Capacity planning tools for resource management

Task management tools like global time tracking and time estimates

ClickUp cons

The level of customizability and the number of features available may lead to a learning curve

ClickUp pricing

Free Forever

Unlimited : $5 per month per user

: $5 per month per user Business : $12 per month per user: $12 per month per user Business Plus : $19 per month per user

ClickUp ratings and reviews

G2 : 4.7/5 (1,400+reviews)

: 4.7/5 (1,400+reviews) Capterra: 4.7/5 (2,000+ reviews)

2. Hive

via Hive

Hive is a project management software designed with a focus on team collaboration which shows in its variety of communication features. Project teams can collaborate with Hive Chat, Hive Mail, comments, project access, and multiple and shared inboxes.With Hive, you can choose between the numerous ways to get your team focused on what you are working on through messages, card priority levels to alert them of urgent tasks, and tagging them in the comments.

Hive features

Flexible views

Instant messaging functionality

Action templates

Portfolio management

Time tracking

Hive pros

Kanban boards, Gantt charts, tables, and calendars for easy planning

Excellent communication features

Intuitive and pleasant user interface

Easy to integrate with various tools

Hive cons

Steep learning curve due to the vastness of capabilities

Limited functionality for mobile versions

Limited views

Hive pricing

Solo : Free

: Free Teams : $12/month per user

Hive ratings and reviews

G2: 4.6/5 (370+ reviews)

4.6/5 (370+ reviews) Capterra: 4.5/5 (150+ reviews)

3. Monday.com

via Monday

Monday.com is one of the popular project management software helping project managers handle basic and complex projects. The platform enables users to easily collaborate, customize workflows, track project progress, and analyze information.Built for transparency and collaboration, Monday offers features that allow you to handle all your tasks. Teams can view data through highly visual dashboards and manage multiple projects efficiently.

Monday features

Resource management

Third-party collaboration

Reporting dashboards

Numerous custom integrations

Monday pros

Ability to add custom integrations with Open API architecture

You can add freelancers as well as third-party agents

Enables detailed reporting

Monday cons

Integration with store inventory can be confusing

No download or export button

Monday pricing

Free plan

Basic plan: $8/month per user

$8/month per user Standard plan: $10/month per user

$10/month per user Pro plan: $16/month per user

Monday ratings and reviews

G2 : 4.7/5 (5,000+ reviews)

: 4.7/5 (5,000+ reviews) Capterra: 4.6/5 (2,000+ reviews)

4. nTask

via nTask

This is another leading, free project management app built for teams and freelancers in various industries. nTask offers a simplified user interface in a robust software solution incorporating sophisticated and powerful features to manage projects in all phases.nTask provides numerous features that help you monitor multiple projects at the same time. It lets you set the basis for an efficient project management system with its transparent and easy-to-use collaboration channel.

nTask features

Multiple workspaces

Visual project management to track projects

Ability to add comments or convert comments to tasks

Gantt charts to monitor project progress

nTask pros

Efficient tracking

Optimizes tasks and planning with kanban board views

Custom statuses for a personalized workflow

nTask cons

Lacks advanced reporting features

Not built for large teams

nTask pricing

Free plan

Premium : $3/month per user

: $3/month per user Business : $8/month per user

nTask ratings and reviews

G2 : 4.4/5 (10+ reviews)

: 4.4/5 (10+ reviews) Capterra: 4.1/5 (10+ reviews)

5. TeamGantt

via TeamGantt

TeamGantt is project planning and project management software helping project managers, teams, and organizations visualize project plans in an easy-to-use online Gantt chart.It helps teams set project milestones, manage projects, create dependencies, and receive real-time updates. It also provides functionality to share project plans with clients, vendors, or other stakeholders—keeping everyone informed and aligned on project goals.

TeamGantt features

Easy-to-access availability tab for resource management

Portfolio views and reports

Planned timeline vs. actual timeline

TeamGantt pros

Flexible setup for project tracking

No recipient logging in when sharing charts

Easy to learn

TeamGantt cons

Complex dependency functionality

No in-app notifications

Views are often behind changes

TeamGantt pricing

Limited Free plan

Lite: $19/month

$19/month Pro: $49/month

$49/month Enterprise: Starting at $99/month

TeamGantt ratings and reviews

G2 : 4.8/5 (800+ reviews)

: 4.8/5 (800+ reviews) Capterra: 4.6/5 (189+ reviews)

6. MeisterTask

via MeisterTask

MeisterTask is a project management software designed to help teams of all sizes and across industries collaborate on their project planning, tasks, and deadlines. It’s an Agile planning tool that offers intuitive task boards for project planning and task tracking.

MeisterTask features

Activity stream on each board for team collaboration

Customizable project dashboards with real-time updates

Comment tags help keep everyone informed

User friendly

MeisterTask pros

Allows numerous integrations with solutions like Slack, Microsoft Teams, and GitHub

Ability to customize project boards

Easy team collaboration

MeisterTask cons

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Mobile app is not as powerful as the desktop app (delayed notifications)

No dedicated task priorities feature

MeisterTask pricing

Free plan

Pro Plan: $4.19/month per user

$4.19/month per user Business Plan: $10.39/month per user

MeisterTask ratings and reviews

G2: 4.6/5 (150+ reviews)

Capterra: 4.7/5 (850+ reviews)

7. ProofHub

via Proofhub

ProofHub is a project management software that enables teams to complete time-bound projects. It is a highly customizable platform project managers use to personalize reports, workflows, dashboards, and request forms.ProofHub’s visual interface lets you quickly determine priorities by moving between powerful Kanban boards, table views, and interactive drag-and-drop Gantt charts to stay on top.

ProofHub features

Good team collaboration

Resource allocation

Calendars for proper scheduling

Interactive Gantt charts

Customizable dashboard

ProofHub pros

Customizability features

Effective security features such as custom access rights

Powerful mobile app for Android and iOS

ProofHub cons

No additional functionality like budgeting

Not built for complicated project management

ProofHub pricing

Essential: $45/month

$45/month Ultimate Control: $89/month

ProofHub ratings and reviews

G2: 4.5/5 (30+ reviews)

4.5/5 (30+ reviews) Capterra: 4.4/5 (40+ reviews)

8. Teamwork

via Teamwork

Teamwork is among the best project management software due to its core modules that focus on task management and, particularly, project planning. Teamwork’s Gantt charts, milestones feature, desktop timer for time tracking, and clean user interface makes this software a winning choice.

Teamwork features

Intuitive task boards

Email integration

Color project templates and themes

Budget management with invoicing capabilities

Teamwork pros

Lots of customizability

Numerous native features, like an invoicing tool for users with built-in timesheets

Functional mobile apps

Teamwork cons

The free plan is limited to only small teams working on a maximum of two or fewer projects

Not meant for complex project management

Teamwork pricing

Free Forever

Deliver: $9.99/user per month

$9.99/user per month Grow: $17.99/user per month

Teamwork ratings and reviews

G2: 4.4/5 (1,000+ reviews)

4.4/5 (1,000+ reviews) Capterra: 4.5/5 (600+ reviews)

9. Toggl

via Toggl

Toggl is a project management tool that helps project managers keep track of project tasks and prioritize their workload. It comes with powerful project, task, and time management features that make project tracking and collaboration straightforward.

Toggl features

Simple drag-and-drop interface for unlimited project plan timelines

Backlog to save unscheduled tasks

Color-coded milestones

Highly visual

Toggl pros

Allows unlimited project timelines

Best for time tracking

Manage workloads visually

Save unplanned tasks for later

Toggl cons

Lacks extensive features

The free plan is limited to solo users

Toggl pricing

Free plan

Team plan : $9/user per month

: $9/user per month Premium plan : $18/user per month

Toggl ratings and reviews

G2: 4.6/5 (1,500+ reviews)

4.6/5 (1,500+ reviews) Capterra: 4.7/5 (1,800+ reviews)

10. Trello

via Trello

Another simple but fantastic project management tool on the list is Trello. Famous for its iconic cards, this application functions like supercharged sticky notes. It is an excellent tool for managing projects and various tasks and features associated with the project using Trello boards.The Trello boards display all the information required by the project manager to organize all the activities team members must complete.

Trello features

Easy drag-and-drop functionality

Simple task management solution

Allow power-ups for additional functionality

Deadline reminders

Email notifications

Trello pros

User-friendly, simple interface

Easy scheduling and task management

Easy to upload files and attachments

Ability to archive card records

Trello cons

No views apart from Kanban views

Lacks reporting functionality

It relies on various external integrations

No advanced features such as Gantt charts, Mind maps, and Docs

Trello pricing

Free plan

Standard : $5/user per month

: $5/user per month Premium : $10/user per month

Trello ratings and reviews

G2: 4.4/5 (12,000+ reviews)

4.4/5 (12,000+ reviews) Capterra: 4.5/5 (22,000+ reviews)

The Ultimate Productivity Tool? Look No Further

Finding the most effective project management solution for your team sounds simple enough, but with all of the options available and the variety of functionality between them, there’s a lot more to consider before making your purchase.These 10 options will give your search the kickstart it needs to find your desired software as quickly as possible. But if you’re looking for a tool designed to boost productivity and collaboration regardless of your team size, industry, or budget—look no further than ClickUp. 🙂Monitor project updates, manage tasks, and work with the team, all from your ClickUp WorkspaceClickUp is the only software on this list powerful enough to bring your work together across apps, saving you time and key resources that would’ve otherwise been spent hopping between tabs, navigating other tools, or waiting on updates.With its rich set of features and vast Template Library for every use case, ClickUp helps teams streamline their planning processes and empowers them to work the way they want to. Plus, it can do it all at the fraction of the cost.Access tons of dynamic project planning features, unlimited tasks, unlimited members, over 1,000 integrations, and more when you sign up for any ClickUp pricing plan, including the Free Forever Plan!Gain the customization you’ve been searching for in project planning software without compromising on functionality when you sign up for ClickUp today.

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What is the most important planning tool? ›

Budgets are a very important planning tool, and organizations take their budgeting process very seriously. Some managers spend most of their time making sure that the expenses and projects they control do not exceed authorized spending limits.

What is the tool to use for planning? ›

Planning Tools are likely to be initiative-specific and may include: Organizational timelines. Action item checklists. Things-to-do checklists.

What do you think is the best planning techniques and tools? ›

A few common examples of strategic planning tools include: SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis. OKR (Objectives and Key Results) PEST (political, economic, socio-cultural, and technological) analysis.

What are the two most common planning tools? ›

The length of the plans varies, but the most common types are budgets and project schedules.

What is the most effective management tool available? ›

Top 10 Management Tools
  • Scoro. Scoro is regarded as one of the best effective business management tools for creative and professional services. ...
  • Workzone. ...
  • Proprofs. ...
  • GanttPRO. ...
  • NTask. ...
  • Chanty. ...
  • Redbooth. ...
  • Celoxis.
Feb 2, 2023

What tools are used for planning by the managers? ›

New Management Planning Tools Related Topics
  • Affinity Diagram.
  • Arrow Diagram.
  • Benchmarking.
  • Matrix Diagram.
  • Nominal Group Technique (NGT)
  • Process Decision Program Chart (PDPC)
  • Relations Diagram.
  • Seven Basic Quality Tools.

Why use planning tools? ›

Planning tools simplify and assist you with your work activities. And they make the job of project managers considerably easier. They can be used for both long-term goals, as well as everyday needs. Some organizations are looking for a general overview, while others rely on them for their everyday tasks.

What are the 4 major planning tools? ›

Within planning, there are four major categories: strategic, tactical, operational, and contingency planning. Strategic planning is a process that organizations use to determine their goals and objectives.

What are the six major planning tools? ›

They include the six major planning tools and techniques that managers in any sphere use, which are forecasting, contingency planning, scenario planning, benchmark analysis, participatory planning, and goal setting.

What is the effective planning tool used to succeed in the business? ›

SWOT analysis is a strategic planning tool and acronym for strengths, weaknesses, opportunities, and threats. It's used to identify each of these elements in relation to your business.

What are 3 important planning tools? ›

The most commonly used tools are: Visioning, Metrics or charts, SWOT analysis, Pestle analysis, Affinity diagrams, Portfolio analysis and Interrelationship digraph. Each has its own importance and a specific way of incorporating it within the planning process.

What are three tools you can use to plan time? ›

The best time management tools for all who want to excel at time management
  • Calendar.
  • Task manager or project manager.
  • Time tracker.
  • Note‑taking app (with templates)
  • Habit tracking, distraction prevention tools and others.
Sep 16, 2020

What are two formal planning tools? ›

GANTT Charts and Critical Paths are examples of formal planning tools.

What are the five management tools? ›

Top 10 Management Tools
  • Strategic Planning.
  • CRM.
  • Customer Segmentation.
  • Benchmarking.
  • Mission and Vision Statements.
  • Core Competencies.
  • Outsourcing.
  • Business Process Reengineering.

What is the most important tool to a line manager? ›

As we discussed in our article on the 5 things line managers wish they'd been told earlier, delegation is a critical line management tool. It allows line managers to: Ensure work gets completed in timeframes that suit both employee and organisation.

What are the 7 new management tools usually use for? ›

The basic 7 QC tools (scatter diagram, check sheet, flow chart, histogram, cause and effect diagram, Pareto chart, and control chart) are used for data collection and quantitative analysis. In contrast, the 7M tools are used for qualitative data analysis, which helps in planning and identifying problem solutions.

What are four 4 performance tools? ›

This document outlines four performance management tools: Balanced Scorecard, Baldrige, Lean and Studer. These tools have been identified by the National Rural Health Resource Center as effective methods for managing performance improvement with small rural hospitals.

What are the 5 best management styles? ›

There are many management styles, but five stand out above the rest: autocratic, democratic, laissez-faire, visionary, and servant leadership.

What is an example of a management tool? ›

Trello enables clear visualization of project organization, task assigning, and budget planning using customizable templates. It ensures transparent workflows across the company and easy progress tracking. Asana and Basecamp are other examples of project management tools you may also want to look at.

What are the 4 C's planning? ›

This preparation included what has become known as the “4 C's”: Communication, Collaboration, Creativity, and Critical Thinking. Evidence of the need for these 4 C's is embedded in Universal Design for Learning (UDL).

What are the three methods of planning? ›

Three major types of plans can help managers achieve their organization's goals: strategic, tactical, and operational.

How many tools are known as management and planning tools? ›

These seven tools are: (1) affinity diagram; (2) interrelationship “digraph”; (3) tree diagram; (4) prioritization matrices; (5) matrix diagram; (6) process decision program chart (PDPC); (7) activity network diagram.

What tool is most often used in leadership strategic planning? ›

SWOT Analysis

A SWOT analysis (or SWOT matrix) is a high-level model used at the beginning of an organization's strategic planning.

What is planning techniques? ›

Planning techniques are those methods or processes followed by planners in preparing or evaluating their plans, programs, and policies. Planners have a considerable array of analytic techniques at their disposal.

What is a strategic tool? ›

Strategy tools are frameworks, techniques, and methods that help individuals and organizations to create their strategies – in other words, to determine what is, will, or should be done to address issues central to the success of the organization, usually beyond the short and medium term.

What are the strengths of planning tools? ›

Most planning tools allow you to search for suitable employees based on the skills needed, and they also give you the ability to pair up people, such as a mentor and a student. This helps you form efficient teams and plan projects more effectively. In essence, it helps you streamline the projects.

What are the 5 elements of planning? ›

5 Elements to Effective Strategic Planning
  • Establish the Mission and Vision of the District. ...
  • Engage the Community. ...
  • Analyzing the Current State of the District. ...
  • Setting Goals. ...
  • Establishing a Plan of Action and Execution.
Sep 10, 2019

What are 12 types of planning? ›

12 Types of Planning
  • Mission & Vision. Outlining your purpose and direction.
  • Goals. Deciding what you want to achieve.
  • Objectives. Objectives are steps that get you to your goals. ...
  • Strategies. Methods for achieving objectives. ...
  • Risk. Identifying and treating risks to your plans.
  • Tactical Planning. ...
  • Contingency Planning.
Jul 27, 2022

What are the tools for success? ›

13 Tools for Success That Professionals Use Every Day
  • Empathy at Work. ...
  • Ability to Leverage Social Networking for Professional Growth. ...
  • Strong Communication Skills. ...
  • Creativity. ...
  • Positive Attitude. ...
  • Focus. ...
  • Self-Confidence. ...
  • Drive.
Mar 5, 2020

What makes a successful planning? ›

Allocate and obtain resources, both internally and externally. Prepare for contingencies. Monitor progress against plans. Take prompt action on any variance.

How do you measure success in planning? ›

Choose metrics carefully
  1. Tie to strategic objectives. Some metrics will be financial, such as profit, revenue and cash flow. ...
  2. Keep it simple. Don't overload staff with too many KPIs to track. ...
  3. Maintain up-to-date data. Be sure your measures include the latest data and are reported promptly within your company. ...
  4. Use dashboards.

Which tool is used for planning & scheduling of a simple project? ›

When it comes to format, most project schedules are created in a Gantt chart planner. Gantt charts give you a visual display of a project's timeline and its tasks in one simplified view, including what work is scheduled to be executed on each day as well as the start and end dates of a project and its subsequent tasks.

What is the most important step in planning? ›

Define objectives

The first, and most crucial, step in the planning process is to determine what is to be accomplished during the planning period. The vision and mission statements provide long-term, broad guidance on where the organization is going and how it will get there.

What is most important project planning? ›

The project scope statement is one of the most essential elements of a project plan. It forms a foundation for the rest of the project plan. In the project scope statement, the project manager finalizes and records all project details to get everyone involved on the same page.

What is the importance of such a planning tool? ›

A good planning tool allows you to convert your targets into achievements. Planning is the first step to pursuing goals. Whether it is a business organisation, an educational body or even an individual, setting objectives and trying to achieve them is an essential activity.

What are the three important parts of planning? ›

In this tutorial, we will learn about the components of planning, which is a process that should be broken down into three separate, equally important parts: strategic thinking, long-range planning, and operational planning.

What are the 4 types of planning? ›

Planning is the process of organizing ideas into actionable steps. Within planning, there are four major categories: strategic, tactical, operational, and contingency planning.

What is the first and most important project planning step? ›

The first step in the project planning phase is to define the goals and objectives of your project. Project goals and objectives help you decide if the project should be prioritized (or even undertaken—essentially you need to use a proof of concept).

What is the strategy of planning? ›

Strategic planning is a process in which an organization's leaders define their vision for the future and identify their organization's goals and objectives. The process includes establishing the sequence in which those goals should be realized so that the organization can reach its stated vision.


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